An accounting company’s AI data extraction success story
An accounting company’s AI data extraction success story
Read the story of the digital revolution we made for accountancy firm Notax and find out how AI can save a great amount of a company's resources.
Read the story of the digital revolution we made for accountancy firm Notax and find out how AI can save a great amount of a company's resources.
Client’s Background
CLIENT:
NotaxRegion:
PolandIndustry:
Accounting & FinancesFounded:
2002
Our client is an accounting office - Notax, specialising in comprehensive accounting and bookkeeping services for companies operating in Poland and on international markets.
For over 20 years, they have been providing bookkeeping, tax consultancy, legal services, financial analysis, human resources and payroll and other accounting-related services. Their specialisation also includes bookkeeping for foundations, associations and other organisations.0
customers
served annually
0
years
on the market
0
various
documents layouts
The Challenge
Solution
IQDocs - a tailor-made solution based on Artificial Intelligence technology that has enabled the automation of repetitive tasks and optimization of the entire document processing process.
As a result, our client's employees no longer have to spend time manually entering data and sorting documents, significantly increasing their productivity and allowing them to focus on more valuable tasks such as financial advisory services.
IQDocs has also optimized the entire document processing process, allowing the Notax accounting office to better manage their time and resources, improve customer service quality, and increase their competitive advantage in the market.
Implementing an AI-based solution required prior adaptation of the tool to the specifics of the accounting office's operations. We conducted a thorough analysis of their needs and problems in collaboration with NOTAX, in order to tailor the solution to their requirements and capabilities. As a result, we developed a solution that effectively supports the accounting office's work in terms of process automation, time savings, and productivity enhancement.
Before
- Manual data entry from documents into ERP
- Manual download and sorting of files from emails
- Limited time for customer service in the field of advisory.
After
- 80% Automated Documents
- Automatic process of downloading files from email inbox
- New time possibilities in the field of additional services.
Results
REVOLUTION
After implementing the system, Notax noticed a significant improvement in the document processing process. The system was able to automatically process and extract data from most documents, including invoices, lease agreements, and bank documents.
Two months after implementation, Notax estimates savings of 35% compared to the period before implementation.
AMONG THE MOST MODERN ACCOUNTING OFFICES.
Thanks to the digital revolution in the Notax process, the company has been able to take its services to the next level. Not only has it been able to provide a much faster and more efficient service, but it has also been able to offer more comprehensive financial advice and assistance to its clients.
Moreover, the digital revolution in the Notax process has improved the overall customer experience. With a faster and more efficient service, clients no longer have to wait long periods for their documents to be processed, and they can receive valuable financial advice and assistance in a timely and effective manner.
Scope of Work
Identification of needs
Software customisation
Implementation into ERP
and in-house process
What was the process like?
Discovery
and Analysis
1 week
Analyzing client's document management process, identifying pain points
Design and
Planning
4 weeks
The implementation team developed a detailed plan aligning with the client's specific needs.
Development
and Testing
6 weeks
Customization aligning software architecture, workflow, and data extraction rules with their specific needs.
Deployment
and Support
4 weeks
IQDocs was deployed for the client after development and testing. The team provided training, support, and ongoing maintenance.
Main features
intelligent scan correction
Bad scans happen, but the IQDocs is able to fix scan imperfections to provide easier document data extraction.
key data points Recognition & Extraction
This technology allows the software to automatically identify and extract specific, essential pieces of information from a larger dataset.
automatic Information labeling and classification
IQDocs is capable of identifying the organization, labeling, and presentation of information, and can adjust to any changes without interrupting its performance.
FROM INBOX DIRECTLY INTO THE ERP
There is no need for manual file uploads. Our software offers the convenient capability to automatically scrape files from email and import them directly into the system allowing for a more streamlined and efficient data extraction process.
